FACT: working a enterprise could be hectic and overwhelming. Because the enterprise proprietor, you usually should tackle the roles of CEO, salesperson, receptionist, and extra at any given time. It’s no surprise then, that 62% of business owners work longer hours and 42% report feeling overwhelmed.
However right here’s the excellent news: there are a variety of steps you’ll be able to take to scale back overwhelm and higher handle the a number of “hats” that you just’re carrying.
That’s precisely what we’ll cowl on this article. You’ll discover ways to:
- acquire readability into the completely different “hats” or roles required to make your enterprise work;
- delegate tasks successfully so you’ll be able to give attention to doing extra of the belongings you love;
- leverage expertise to streamline your enterprise processes and save time.
Let’s get began!
1. Begin with a imaginative and prescient
First, take a excessive stage view of your organization and your aims. Why did you begin your enterprise? What do you need to obtain? Having a transparent and compelling imaginative and prescient offers you a way of objective. It helps you unlock the drive and grit you must constantly present up and do good work—one thing that’s essential to working a profitable enterprise.
Trade information helps this. A survey by TD Bank discovered that greater than two-thirds (76%) of small enterprise house owners reported that envisioning their enterprise objectives helped them get to the place they’re at this time.”
On a extra sensible stage, a imaginative and prescient additionally solidifies your aims, which then helps you determine the steps you must take to realize them. That very same examine by TD Financial institution discovered that 63% of small enterprise house owners imagine that visualizing their objectives helps them map out and create their enterprise plans.
After getting a transparent imaginative and prescient in thoughts, you’ll be able to work backwards to find out the required “hats” or roles you could tackle to fulfill your aims.
For instance, when you envision having a contemporary toy store that serves prospects everywhere in the nation, then you can begin figuring out the elements required to make it a actuality. That might imply:
- Discovering suppliers from whom to supply distinctive merchandise
- Establishing ecommerce web site so you’ll be able to serve prospects irrespective of the place they’re purchasing
- Merchandising the store to showcase merchandise in the absolute best means
- Creating a powerful social media presence that encourages individuals to interact along with your model
All this to say that having a strong imaginative and prescient is a key part of entrepreneurial success. It offers you readability and empowers you to take the steps you must create a thriving enterprise.
2. Iron out the “why,” “what,” “when” and “the place” for every of your tasks
As soon as you recognize the assorted duties you must tackle, establish the tasks of every function and what success seems like while you’re carrying a sure “hat”. Map out when and the place you must tackle numerous roles and block out days and occasions for every.
- Weekday evenings are for reconciliation and bookkeeping
- Monday mornings are for strategic planning
- Friday afternoons are for employees conferences and improvement
For greatest outcomes, batch comparable roles and do them at scheduled intervals. That means, you recognize what you must be doing at any given time and also you’re much less prone to get pulled in different instructions.
Batching duties is a technique that’s confirmed to extend mind focus and productiveness. As Dr. Sahar Yousef, Cognitive Neuroscientist, UC Berkeley points out, “The human mind works greatest when it focuses on one factor at a time. We now have a certain quantity of cognitive capability and a certain quantity of consideration.”
Let’s say you’re seeking to create social media content material so you’ll be able to publish Instagram posts twice a day. Fairly than taking break day every day to create content material, think about blocking out half a day (or a complete day relying in your wants) devoted to creating social media content material, then scheduling them upfront.
In doing so, you may get per week’s value of labor carried out and gained’t should spend an excessive amount of time every day fascinated by what to put up. This protects you time all through the week, which helps you place extra give attention to different duties.
3. Delegate if doable
You could must put on a number of hats, however you don’t should put on all of them. Determine roles and tasks which you can delegate, so you’ll be able to give attention to the issues that solely you are able to do.
Let’s say you’re working a restaurant and also you’re the face of your organization. You’re at your greatest while you’re speaking to your prospects and interacting with the group.
With this in thoughts, you might select to focus extra of your efforts on buyer and community-facing roles that put you on the restaurant flooring moderately than within the kitchen and backoffice.
With a view to make that occur, you resolve to rent extra cooks, dishwashers, and bussers to maintain the behind-the-scenes of your restaurant working, when you give attention to preserving diners pleased.
That being stated, earlier than delegating duties, be sure that your procedures are properly documented and repeatable. For each process that you just assign to a staff member, see to it that detailed steps are outlined in a database or doc that staff can entry each time needed. This makes it simpler handy off processes to your staff.
One other key step to make delegation a hit is to make sure your staff has the help they should do their jobs properly. The very last thing you need is to have everybody working to you when there’s an issue that must be solved.
An efficient means to make sure your staff members are supported is to decide on distributors and expertise companions which have robust customer support choices.
Living proof: The burger chain Five Guys struggled with an inefficient POS system and insufficient help from its tech supplier.
“Customer support with Oracle MICROS was a giant subject for us. We spent numerous hours on the cellphone. The entire system could be down and we couldn’t reboot, so after we confronted main points, we had an incredible lack of gross sales,” recollects Aubert Prévost, president at Koeppel Companie.
So, 5 Guys determined to modify to Lightspeed to modernize its operations and entry a devoted staff member who can take care of the corporate’s account. This proved to be extremely useful, and has helped staff members throughout a number of areas to work extra effectively and serve diners higher.
With Lightspeed’s dependable system and 24/7 help, Aubert stated they’ve been in a position to deal with points as they come up as a substitute of opening help tickets and dropping essential transaction time.
“I’m very grateful to have our Lightspeed agent,” says Aubert. “He’s assigned to us—which is one thing we’d by no means get with MICROS. After I ship him an e-mail, he responds immediately.”
“The Lightspeed staff together with the customer support specialist and builders have helped us construct our enterprise to what it’s now with ease,” he provides.
4. Use instruments to facilitate workflows and automate duties
Do your self and your staff a favor and leverage digital platforms (like Lightspeed) that may assist you handle your operations. That means, you’ll be able to spend much less time carrying your “admin hat” and dedicate extra vitality to high-level tasks, similar to technique, staff improvement and enterprise development.
The best answer will rely in your wants. A great way to find out which instruments to undertake is to establish ache factors and areas of inefficiency in your enterprise.
Let’s say you’re continuously working into inventory management points and discrepancies. Having a strong stock answer may also help you higher handle your inventory.
Take for example, Exclucity, a shoe retailer with 7 areas throughout Canada. As a footwear retailer, Exclucity wanted to have a number of sizes and types stocked at any given time. The staff at all times had a variety of backwards and forwards between the gross sales flooring and the stockroom. To maintain issues working easily, firm founder Pattern Corridor used Lightspeed to handle his stock and enterprise operations.
This enabled Trent and his staff to have an summary of all Exclucity areas, empowering them to switch and arrange inventory in actual time. Lightspeed eliminates the stress of getting to manually monitor and handle stock throughout a number of areas, thus liberating up time and sources for Trent to give attention to high-level duties within the enterprise.
“Lightspeed is definitely like your most essential worker as a result of it’s managing your total enterprise for you. Now I do know I can give attention to what Exclucity goes to seem like in 5 to 10 years,” says Trent.
He continues, “I don’t have to fret a lot in regards to the day-to-day and it’s nice as a result of it’s a system. Twenty-four hours a day, 7 days per week [Lightspeed is] watching over your enterprise for you. It makes me really feel snug.”
Exclucity completely demonstrates how the precise instruments may also help you run a rising enterprise with out getting overwhelmed. Like Pattern, goal to discover a strong platform that may take tedious duties off your plate, so you’ll be able to focus extra on different areas of the enterprise.
Additionally, do not forget that adopting digital instruments is simply step one. Apps work greatest after they’re linked to options, so discover methods to combine your methods to additional streamline your workflows.
For example, integrating your POS along with your cost processor reduces double-entry and guide reconciliations to avoid wasting you and your employees time.
Think about the case of Blazers & Bottoms, an attire retailer in Columbus, OH. Storeowners Alysia Jackson and Janette Horton selected to launch their retailer with Lightspeed’s all-in-one commerce platform which included a strong point-of-sale and funds answer.
This meant that their POS system and funds terminal are tightly built-in, which paved the way in which for a clean buyer expertise.
“Every little thing is so self explanatory. You simply faucet and it comes up instantly. Otherwise you simply put your card in, take away it, and the system processes it in a short time,” says Janette. “It’s a part of the entire customer support expertise. You need them to be snug with the whole lot; not simply the purchasing, however with the entire checkout expertise as properly,” she provides.
Past the checkout course of, Lightspeed Funds additionally helped them streamline again workplace duties, in addition to entry helpful studies and analytics. Alysia loves that she will be able to see the precise metrics instantly, and that she doesn’t should manually calculate or discover information on pricing, margins, and profitability.
“The studies can be found at a look. Plus, you’ll be able to add columns and personalize them to what you need to see.”
Janette and Alysia are the 2 predominant individuals in cost, and there are solely so many “hats” they’ll put on. That’s why having a tightly-connected platform is so useful. Connecting their numerous options eliminates cumbersome admin work, which in the end frees up extra time.
5. Measure your efforts and outcomes
Every little thing that we’ve mentioned thus far—i.e., determining what hat to put on, delegating tasks—are duties that aren’t set in stone. The enterprise panorama is at all times altering, and you will want to adapt.
That’s why it’s important to regulate your enterprise information and studies. Usually measure your efficiency in numerous areas, together with gross sales, buyer engagement, inventory management.
Lightspeed’s superior reporting capabilities put essential information and insights at your fingertips. You may customise your studies so whether or not you need to get a high-level view of your enterprise or need to drill down on a selected metric, you are able to do so with only a few clicks.
It is best to then use these insights to tell your enterprise choices. For example, if gross sales are stagnant, then you might must put on your gross sales or advertising hat extra usually—or rent somebody who can tackle these tasks.
If the whole lot is monitoring properly, maybe it’s time to place in your visionary hat and strategize what’s subsequent for your enterprise.
Regardless of the case, you’ll be able to’t make sensible enterprise choices with out the precise information, so guarantee that you’ve got a system that lets you monitor your efficiency and extract actionable insights.
Working a enterprise could be robust and entrepreneurs usually have a number of balls up within the air. That’s why it’s essential to have the precise individuals and options that may assist you put on a number of hats successfully — and with model. Get in contact with Lightspeed and uncover how our instruments may also help you streamline your enterprise and make your life simpler.
About Francesca Nicasio
Francesca Nicasio is Vend’s Retail Knowledgeable and Content material Strategist. She writes about developments, suggestions, and different cool issues that allow retailers to extend gross sales, serve prospects higher, and be extra superior general. She’s additionally the writer of Retail Survival of the Fittest, a free eBook to assist retailers future-proof their shops. Join together with her on LinkedIn, Twitter, or Google+.